Reporting documents

Last update: October 08 2024

Reporting documents

Selectel provides several types of reporting documents:

• universal transfer document (UPD);
• reconciliation statement.

Additionally for the account is generated monthly expense report — A document that reflects the history of write-offs from the balance sheet, but is not a reporting document.

You may receive reporting documents in the form of:

• copies — copies automatically appear in the control panel and are sent to the account's email;
• originals — you must select a pickup method to receive the originals.

If the account is registered to a physical person or a non-resident of the Russian Federation, only the UPD is provided as copies in the control panel.

You cannot use different sets of reporting documents for services in the same account. If you need separate reporting for different services, create a new account and migrate the services you need.

Types of documents⁠

Universal transfer document⁠

A universal transfer document (UTD) is a primary accounting document which combines an act of work performed and an invoice. The UPD confirms the fact that services have been rendered and their cost, and serves as the basis for tax and accounting records.

Only services paid for are shown in the DDS fixed assets. If the service was paid for with bonuses or VC bonuses, it will not appear in the DDS.

Formed monthly. Prior to January 1, 2024, it was provided in the form of a statement of work performed and an invoice.

Reconciliation act⁠

For your information

Not available for accounts registered to individuals and non-residents of the Russian Federation.

A reconciliation report is a document that shows information on received payments and amounts of services rendered from the beginning of the calendar year to the beginning of the reporting month. The reconciliation report can be used to obtain data on the status of financial settlements, presence/absence of debts or overpayments.

The reconciliation act may reflect the amount owed by the Selectel. This amount is not actually a debt: it has already been written off as payment for services, but it has not yet been closed by documents, because the paid period of service provision does not coincide with a calendar month.

Formed monthly and quarterly. If you need a reconciliation statement for another period, file a ticket.

Expenditure report⁠

An expense report is a document that shows the history of debits from the balance sheet. An expense report is not an accounting document, but can be useful for maintaining statistics on payments and other reporting.

The data in the expense report does not match the data in the DDS. The expense report records the amounts of write-offs from the balance sheet, while the DDS records the cost of services actually rendered in the previous calendar months.

The report contains:

• name of service;
• the date the funds were debited for it;
• the balance from which the payment was made;
• the full cost of the service.

Formed monthly.

Timing and methods of receipt of reporting documents⁠

	In the control panel, a copy of	To e-mail, a copy	By EDI, the original*	Mail, original.
UPD	Monthly	Monthly	Monthly	Monthly
Reconciliation act	✗	Monthly	Quarterly	On request only

* If you're requested to receive the originals this way.

Receive copies of reporting documents⁠

Facsimile copies are provided, which are not legally binding but may be used for financial statements and primary accounting records. When you get original reporting documents, you will be able to attach them to your existing records.

Copies for the reporting month are generated within five working days of the new month.

In the control panel⁠

В control panels (account menu → item Balance and Payments → section Reporting documents) Only the UPD appears on a monthly basis. Downloading documents can be done by users with roles Account Owner, Account Administrator, Billing Administrator, Account Supervisor.

To email⁠

A DDS and a reconciliation report are sent to email on a monthly basis. Documents are automatically sent to the main email address and category subscribers account notifications "Accounting Documents."

Receive original reporting documents⁠

Two methods are available — EDO и mail. To receive original reporting documents, select how you want to receive the originals.

EDO⁠

If you choose EDI, all document management with Selectel will occur by this method.

We send the generated reporting documents within 10 working days after the end of the reporting period: UPD — monthly, reconciliation act — quarterly. You need to accept and sign the documents.

If an error occurs when receiving documents due to Selectel's power of attorney for the signer, upload the signer's machine-readable power of attorney (MPO) into 1C. To obtain a machine-readable power of attorney:

• download the CDM archive of all Selectel signatories;
• or in control panels open the account menu in the upper right corner → item Balance sheet and payments → section Reporting documents and download the right CDM.

To load a power of attorney into 1C, use 1C manual.

By mail⁠

We prepare a monthly hard copy of the UPD and send it to the specified address; delivery takes four to six weeks. We provide a reconciliation certificate by post only on request.

Choose how you want to receive the originals⁠

1. В control panels open the account menu in the upper right corner and select the item Balance sheet and payments.
2. Go to the section Reporting documents.
3. In the block Settings click Change settings.
4. Select the method of receipt — Electronic document flow, By mail or Don't get.
5. If you've chosen Electronic document flow, select an operator from the list. If the desired operator is not in the list, select Another operator and enter the name of the operator.
6. If you've chosen By mailspecify the address. If the mailing address is the same as the actual address in your account (control panel → account menu in the upper right corner → item Profile and settings → section Profile), check the box Postal address is the same as the actual address. If the mailing address is different from the actual address, enter the zip code and address.
7. Click Save changes. If you have selected electronic document management or your mailing address does not match the actual address, a ticket will be automatically created. We will contact you in this ticket to verify the data and organize the shipment.

Get an expense report⁠

You can view the report at control panels: in the upper right corner, open the menu (account number) → item Balance and Payments → section Reporting documents. The report is generated and appears in the control panel on a monthly basis.