Reporting documents

Last update: May 27 2025

Reporting documents

Selectel provides several types of reporting documents:

• universal transfer document (UPD);
• reconciliation statement.

You may receive reporting documents in the form of:

• copies — copies automatically appear in the control panel and are sent to the account email;
• originals — To receive originals, you must select the method of receipt.

If the account is registered to an individual or non-resident of the Russian Federation, only the UPD in the form of copies in the control panel is provided.

You cannot use different sets of reporting documents for services in the same account. If you need separate reporting for different services, create a new account and transfer the required services to it.

Types of documents⁠

Universal transfer document⁠

A universal transfer document (UTD) is a primary accounting document which combines an act of work performed and an invoice. The UPD confirms the fact that services have been rendered and their cost and serves as the basis for tax and accounting records.

Only services paid for with fixed assets are displayed in the DDS. If a service was paid by bonuses or VC bonuses, it will not be displayed in the DDS.

Formed monthly. Until January 1, 2024, it was provided in the form of an act of work performed and an invoice.

Reconciliation act⁠

For your information

Not available for accounts registered to individuals and non-residents of the Russian Federation.

A reconciliation report is a document that shows information on received payments and amounts of services rendered from the beginning of the calendar year to the beginning of the reporting month. The reconciliation report can be used to obtain data on the status of financial settlements, presence/absence of debts or overpayments.

The reconciliation act may reflect the amount owed by the Selectel. This amount is not actually a debt: it has already been written off as payment for services, but it has not yet been closed by documents, because the paid period of service provision does not coincide with a calendar month.

Formed monthly and quarterly. If you need a reconciliation report for a different period, create a ticket.

Timing and methods of receipt of reporting documents⁠

	In the control panel, a copy of	To e-mail, a copy	By EDI, the original*	Mail, original.
UPD	Monthly	Monthly	Monthly	Monthly
Reconciliation act	✗	Monthly	Quarterly	On request only

* If you requested to receive the originals in this manner.

Receive copies of reporting documents⁠

Facsimile copies are provided, which are not legally binding but can be used to prepare financial statements and primary accounting records. When you receive the original accounting documents, you can attach them to your existing records.

Copies for the reporting month are generated within five working days of the new month.

In the control panel⁠

In the control panel (top menu → Billing → Reporting Documents section ), only the DDS appears monthly. Users with the roles Account Owner, Account Administrator, Billing Administrator, Account Supervisor can download documents.

To email⁠

A DDS and a reconciliation report are sent to the email address on a monthly basis. The documents are automatically sent to the main email address and to subscribers of the Accounting Documents account notification category.

Receive original reporting documents⁠

Two methods are available — EDI and mail. To receive original report documents, select the method of receiving originals.

EDO⁠

If you choose EDI, all document management with Selectel will occur by this method.

We send the generated reporting documents within 10 working days after the end of the reporting period: UPD — monthly, reconciliation act — quarterly. You need to accept and sign the documents.

If an error occurs when receiving documents due to Selectel's power of attorney for the signer, upload the signer's machine-readable power of attorney (MPO) into 1C. To obtain a machine-readable power of attorney:

• download the CDM archive of all Selectel signatories;
• or in the control panel in the top menu click Billing → Reporting Documents section and download the required CDM.

Use the instructions from 1C to load the power of attorney into 1C.

By mail⁠

We prepare a monthly hard copy of the UPD and send it to the specified address; delivery takes four to six weeks. We provide a reconciliation certificate by post only on request.

Choose how you want to receive the originals⁠

1. In the control panel, on the top menu, click Billing.

2. Go to the Reporting Documents section.

3. In the Settings block, click Change settings.

4. Select the method of receipt — Electronic Document Management, Mail, or Do Not Receive.

5. If you selected Electronic Document Management, select an operator from the list. If the required operator is not in the list, select Other operator and enter the operator's name.

6. If you chose Mail, please provide an address:

   • If the mailing address is the same as the actual address in the account, check the checkbox Mailing address is the same as the actual address;
   • if the mailing address is different from the actual address, enter the zip code and address.

   You can view your actual address in the control panel: in the top menu, click Account → Personal Information.

7. Click Save Changes. If you have selected electronic document management or your mailing address does not match your actual address, a ticket will be automatically created. We will contact you in this ticket to verify the data and organize the shipment.